PowerPoint will save pictures in a poorly compressed format by default. By asking PowerPoint to compress these pictures, you can optimize your presentations more efficiently. With this decreased size you can email them and transport them easily.
To allow for maximum amount of editing later, PowerPoint saves pictures within presentations in a poorly compressed format. When working on a presentation locally, this is highly desirable because it gives you the most flexibility in editing later. However, when trying to get your huge ppt file small enough to fit into an email or on a USB drive, this can be a problem. Here’s how to decrease the sizes.
Please note that many people use a pretty painful and manual process for this. This tutorial shows you the quickest way:
1. Open your PowerPoint presentation
2. Click File Menu and then Save as
3. In the save dialogue box, click the Tools drop down menu
4. Select Compress Pictures
5. Select All Pictures in document
6. Select Web/Screen unless you need to be able to print the presentation in high quality.
7. Select Compress pictures and Delete cropped areas of pictures
8. Click OK
9. Confirm that you want to Compress Pictures (if the dialogue appears)
10. Save your presentation to a new file name (example: oct_reports_compressed.ppt)
11. Click Save
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